Free tool

Privacy notice generator

Build a draft client privacy notice around what UK data protection law expects, ready to adapt. It runs in your browser; nothing you type is stored, sent, or seen by anyone else.

Private by design. Everything you enter stays in your browser. Nothing you type here is sent to us, saved anywhere, or seen by anyone else. Close the tab and it's gone.

Who you are

Practice name

Last updated

Your name

Phone

Address (enter your full practice address) This is my practice location.

ICO registration number (required)

Registration and people

Membership level Suggestions update to match the body you choose. Use the exact wording of your own status.

Professional body

If "Other", name the body

Membership or registration number Enter your own detail here, do not publish the example text.

Your register profile link (optional) Paste your own register entry URL if you have one; otherwise it links to the register search page.

Trusted service providers you use Use full provider names, e.g. "Google Workspace, Zoom, Acuity Scheduling". List the ones you actually use. Enter your own detail here, do not publish the example text.

How long you keep records

Counselling records kept for Include the unit, e.g. '7 years'. Seven years is a common default, allowing for the time limits on complaints and claims. Unsure what to put? The default is a sensible standard, you can keep it.

Financial records kept for Unsure what to put? The default is a sensible standard, you can keep it.

Enquiries deleted after Unsure what to put? The default is a sensible standard, you can keep it.

Notes identified by Unsure what to put? The default is a sensible standard, you can keep it.

Optional section I trade through a limited company Optional. Tick this only if the practice is a registered limited company. The notice then names the company as the data controller, with you as director and data protection contact.

Company name Enter your own detail here, do not publish the example text.

Company number Enter your own detail here, do not publish the example text.

Registered office Enter your own detail here, do not publish the example text.

Optional section I receive referrals from other services Optional. Tick if other services refer clients to you.

Referral sources

Optional section An employer or EAP arranges some of my clients Optional. Tick if an employer or EAP arranges some of your clients.

Employer / EAP / referrer name (or a general description)

Optional section I have a professional executor (clinical will) Optional. Tick if you have a professional executor (clinical will).

Professional executor name Enter the full name, or leave blank.

Optional section I send marketing (e.g. a newsletter) Optional. Tick if you send marketing such as a newsletter.

What you send

Optional section I have a website or online enquiry form Optional. Tick if you have a website or take enquiries online. This adds a website and cookies section.

Website address Enter your own detail here, do not publish the example text. Leave blank to leave the website section out.

Website host Check this is your actual host, e.g. WordPress, Squarespace, Wix, Vercel. A wrong host name is a factual error on a compliance page.

Analytics and cookies Pick the one that matches your site. Only choose the banner option if you have a real consent banner that blocks non-essential cookies until accepted.

Cookie description (used only for the banner option)

Your draft, live

This is a template to adapt, not legal advice. Please have important wording reviewed by a suitably qualified person before you rely on it.

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